Little Illini Soccer Club Board Meeting
September 21, 2006
Savoy Recreational Center
Board members in attendance: Ron Walton, Adam Jenkins, Lance Olson, Joan Wingo, Mike Kobylinski, Cathy Baird, Paige Lewis.
Absent: Cathy Moe, Derek Vannice, Mike Wilson, and Rick Hazelwood.
Guest: Amy Hall
Board President Ron Walton called the meeting to order at 8:10.
Officers Reports:
Ron Walton, President reviewed the Club Goals and Initiatives presented to the board last year.
Organizational:
Assign Director at Large roles and responsibilities - complete
Develop and staff "Standing Committees" - part is complete needs additional work.Operational:
Define and develop functional process procedures - none
Define and develop Coaches Manual - complete
Implement Club Management programs (E-7 Sports) - Mike Kobylinski is working on this.
Revise and update LISC Policy Manual - completeFinancial:
Develop revised expenditure authorities, limits and controls. - Complete
Define and develop club accounting and reporting methods and schedule - complete
Acquire and implement financial auditing services - we do have a person who can work with us in this area as needed.
Implement credit card payment processes and required merchant accounts. - Complete
Drive fund raising and grant acquisition program - noneClub Developmental and Growth Initiatives.
Adult soccer - in process with the Federation
Multi-seasonal " LISC Youth Academy" for ages 4 through 8 - Mike Kobylinski has developed this and it is ready.
LISC Residential Summer Camp for competitive players and clubs. We will not hold a residential camp, but we will hold a camp for the residents in the area. Mike Kobylinski is in the process of working towards this camp.
Develop an LISC summer picnic and club "fun" day/weekend. This needs to be planned, however, we have had and have plans for LISC night at the UI women's games and the local high school soccer games. We need to form a committee to plan and hold these events
Establish LISC "Coaching Clinic" - complete. Most recent clinic held in Savoy.
Assist and support continued development of the "United Soccer Federation of Central Illinois" - This is an on going process.
Continue emphasis toward a "3 season" club program.Facilities
Continue and strengthen drive toward short and long term, indoor and outdoor facilities plan and acquisition. Short term Park District site and indoor at Savoy and armory. Long Term outdoor and indoor facilities – We are now working with the Campaign County Sports Authority and Parkland College. Ron Walton is dealing with them.Parent Rep Manual - an email was sent to all parent reps U9-U14 boys, U8 boys& girls and U9-U18 girls teams that included attachments of the by-laws, policies and procedures, coaches fees, payment schedule, contact information. This information will be made into notebooks for all teams to have on hand after the high school boys' teams are formed.
Volunteer Data Base - We need the name, address, phone, email information, but we also need to know what areas our club members can help as volunteers. We need to know their interests and abilities.
5 year Strategic Plan
Ron Walton and Derek Vannice are planning to hold a daylong meeting of the board to develop a working organizational structure. Currently most work is done by a few. The board needs to spread the work out to other. The meeting will be held to plan out the goals and structure of the club.
Treasurer
Up Close Printing - Cindy Warren has taken the programs for the fall Cup to the Printer. There was some discussion as to how the program should be laid out. The cost will be $3,500.00. Budget cost for Fall & Spring Cup programs is $2,500.00. We do not have sponsors/advertisers in the program to off set the cost.
We have $96,000 in the bank at this time, but we need to pay the tournament costs.
We are working on sorting out the volunteers for the Fall cup.
Cathy Baird brought a complaint from a parent asking why we did not have LISC night at an Urbana H.S. game. We are in the process of planning the nights and one has not yet been established. This is an on going process we hope to participate in yearly.
The second payments for Fees have been received there are only a few outstanding. The third payment is due October 1. We will have additional income after the high school tryouts.
Mike Kobylinski DOC report
Tryouts will be October 15. Flyers and notices to schools will be going out.
Soccer Academy - Mike is working with Hsuing Marler of the Champaign Park District. Currently only Friday nights are available.
Summer Camps - this is in the planning stages
Fall Cup - DOC
We have 150 teams. The schedule is up. The volunteers still need to be contacted. Fundraising none accomplished at this time, however Lance Olson will look into some opportunities. We need to add structure to the planning of the tournaments. We need sponsorships, publicity committees and action.
Facilities - Lance Olson
Lance is working on opportunities different from the Parkland site. He is looking at private options for the near future.
Facilities Task Force will meet October 5. Facilities are in the works. Task force is deciding on size of fields and space needed.
Fall Cup - Paige Lewis, Tournament Director
Volunteers - need to be contacted
Photographer - We will not have a photographer, the one we had is unable to attend
Programs - in process see Treasurer note
Schedule - it is out, there may be a few changes. Mike Kobylinski and Josh A. helped Paige with the schedule and are to be thanked.
Awards and Trophies - they are ordered and will be delivered to Lance Olson.
CSTT - Hotel contractor - They will cut us a check from the rooms booked.
Revenue from Vendors - Smoothie King instead of Maui Wowie. T-shirts and Soccer Country are the other vendors.
Referees -the schedule is set and the referees are assigned. We have 17 rooms for referees. 12 comp rooms and 5 other rooms we will pay for. 4 referees to a room save money. The refs in Farmer City and Tuscola may be moved closer and we will pay for the rooms. 2 nights per room.
Ed Schell is assigning, but Dan Lusicic is on the papers. Ed will handle all of the money handed out to the referees.
Dan L. will be at the Multiplex and Dan Irwin will be at Dodds.
Dodds fields are in bad shape the goal box area is in bad shape and dirt has been tossed over the area. There are one or two fields at the main site that have problems especially field 7. Lance Olson will look into the problems at Dodds and see if anything can be done to improve the field. A pod of soil would probably handle the 5 fields in need of repair. Cost $500.00 for blue grass.
Lance will look into sponsorship of fields by local companies.
Mat Disposal - An email was sent to the company we bought the mats from and the company will post the mats on their website for sale. If anyone else might be interested, we will sell the mats at the same rate.
Nominating committee - Still needs to be formed. The elections will be in January.
Next Board meeting will be Wednesday, December 13, 8:00 pm at Savoy.
The regular meeting was closed at 9:20 and the Board entered into executive session. Mike Kobylinski excused.