Minutes from LISC Board Meeting

February 10, 2003

7:30 – 9:00

 

Present: Charles Tabb, Amy Hall, Trey Bradberry, Joe Seeley, Mike Wingo, Robert Baird, Jon Foreman, and Jan Weyhenmeyer

 

 

  1. Fall Cup Report:
    1. Amy developed an informational flyer for the 2003 Fall Cup. An application will be attached to the flyer and a copy of the application to host a tournament.
    2. Eurosport has sent a logo for tee shirts and patches. Amy continues to explore various companies as she tries to get the best financial return for the product. Tee shirts created on site are popular with the tournament guests but the club gets a small percentage of the profit.  Local merchants are not always as reliable and there is a problem with quality and quantity.
    3. Hot Shots has already signed a contract.
    4. Karen and Amy will attend the next hotel meeting. Some hotels have not yet paid the club money for the 2002 tournament. Amy will ask for nine rooms for the referees.
    5. IYSA continues to raise the cost of  hosting a tournament and assess penalties when deadlines have been missed or information is omitted.
    6. The tournament rules were returned because revisions were required by the IYSA. The amended rules take last year’s protest into account. In addition one of the rules will be that all referee decisions are final.
    7. Amy has contacted an assignor and she is likely to have a formal contract shortly. His name is Joe Segabiano and he will have an assistant, Ted Campbell.  The costs are significantly higher than last year than the club has paid in the past but the quality of the refereeing should offset the expense. The cost will be approximately be approximately $1600 at this time. He will have his assistant at the multiplex site. There will be certified referees for all of the games. We should not have to use uncertified and untrained referees and linesmen. We will also increase the pay for the referees at the multiplex site.
    8. Amy plans to have a meeting for the Fall Cup reps and start getting the 2003 tournament organized.

 

  1. Mike Wingo reported that the Champaign Park District has a building that could possibly use for indoor training next winter. It is the Tennis Center  on Interstate Drive.

 

  1. There is continuing concern about the commitment of the players and the parents. The club has tried to get the information about the club, travel, dues, practice, and the need for commitment to the players and the parents. At least one board member attended all preseason team meetings. Informational letters were sent to all families in the club. The club website also has information readily available. However, the perception of some parents continues to be a problem.

 

  1. There are many players who have not paid their dues. Those parents who owe will get a letter asking for the payment. If this does not get a response, Trey will pull the players’ cards.

 

  1. Spring season begins March 29-30, 2003.  Trey is preparing a club calendar that will be posted on the website. Updated rosters need to be turned into Trey.

 

  1. Next fall there will be two dates and locations, one in Champaign and one in Urbana, when parents can register their players and pay their dues.

 

  1. There will be a separate meeting for writing policies and procedures. When finished, they will be posted on the website.

 

  1. Mike asked all board members to reflect on our meetings and structure and try to determine if there are organizational issues that prohibit the board from accomplishing its goals. How can we improve?

 

  1. Jon Foreman does not intend to run again for the position of treasurer. Can someone in the club assume this position? Should we hire someone to help with the bill collecting? Should we have a registrar? All teams should pay before they play.

 

  1. Charles has identified a subcommittee for land acquisition. They are Seamus, Jeff Wampler, and Greg Cozad.

 

  1. Trey is still trying to determine if there will be a LISC summer camp. There are many more camps in the area than when LISC started one. Attendance is down and the costs have risen. Nevertheless, there are many factors to weigh in this decision.

 

  1. At the next meeting, we will discuss rosters, players in arrears, job descriptions, possible candidates for board positions, and the search for nominations and frustrations concerning the board and club and possible solutions.

 

  1. The next meeting will be March 3, 2003 from 7:30 –9:00 at Mike Wingo’s house.