Minutes from LISC Board Meeting

August 19, 2003

7:30 – 8:45 pm

Present: Mike Wingo, Amy Hall, Trey Bradberry, Rob Hornbaker, Gary Sullan, Robert Baird, and Rick Hazlewood

1. The minutes were read and approved as posted.
2. The registration process was reviewed and following conclusions were reached.
1. Overall, it was better than past methods of registration.
2. We need a larger room than what we had for the second registration session.
3. The first registration session should be no sooner after tryouts than two weeks.
4. The second registration session should be no later than four weeks after tryouts.
5. After the second registration session, the completion of each team’s roster is the responsibility of the team’s coach and parent representative.
3. The Skills Camp was reviewed and the following conclusions were drawn:
1. We need to move the starting time later in the day to accommodate parents getting the players to the fields.
2. It was well received by both players and coaches.
4. Scholarship award letters were sent to the players who received them this year.
5. Letters notifying the people who had not paid the first registration fees were sent. The deadline is September 8, 2003 and if they are not paid, the players’ cards will be pulled. This means that they will not be allowed to play in any league or tournament games until the fees are paid.
6. Amy Hall presented the following information about the Fall Cup.
1. We have 173 applications for the Fall Cup at this time. We can accommodate 160 teams at most. Expanding the tournament means that we will have to rent five fields in Rantoul that are used for various soccer camps and the U of I football training camp. We will also need a third referee assignor, concessions, etc for that site. The board approved the motion to expand the tournament only if we can maintain the same quality of play as we have offered in the past. A notice will be sent out to all parent reps explaining why we want to expand the tournament to this size and emphasize the need for all parents to meet commitments for helping us with the tournament.
2. The contract for the U of I fields is ready to be signed. The cost is higher than last year but we have been told that we will have more assistance from U of I employees than we have in the past years.
3. The first meeting for the tournament will be held later this month.
7. A sub-committee will be formed to review the current policies of the club.
8. The club secretary write shorter newsletters that will be sent out more often to the parents via email. This is to encourage more communication on a club level instead of just individual teams.
9. The land acquisition committee has met with several different parties to discuss developing fields through partnerships. The main drawback is that our needs seem to be more urgent than their needs in terms of time. The committee is meeting with a local private party as one option. Another option is to work with a local school district to develop some practice fields on undeveloped land the school district owns. The third is to enter into a partnership with a local park district that needs more fields.
10. It was agreed that the club would pay for the embroidery for the coaching staff shirts.