Little Illini Soccer Club Board Meeting
December 5th
Savoy Recreational Center
Attendees: Adam Jenkins, Pat Kemme, Mike Kobylinski, Paige Lewis, Cathy Moe, Lance Olson, Gary Sullan, Derek Vannice, and Ron Walton
1. Ron stressed to the board the confidentiality of board meetings.
2. Ron discussed 2 types of organizations engaged in running the LISC, one
directoral and one functional.. The first (LISC Board) is democratic
where-in the President acts as Chairman with the role to ensure that the
rules of order at the board meetings are followed. In this capacity,
he has no more authority that any other board member. In the second,
which is the functional organization with specific roles assigned to each
Director, the President acts with functional, line organization, supervisory
authority which is not necessarily democratic. In this role the President
must ensure that the LISC day to day operations are run properly and effectively. In
line with this functional organizational structure, roles and responsibilities,
the President provides direct supervision of the Director of Coaching at
all times the Board is not in session
3. Amy Jenkins has tendered her resignation as Parent Rep for the board. Ron
has appointed Amy as Executive Assistant. Amy will send an announcement
to the current parent reps and coordinate selection of a new parent rep.
4. Derek motioned to approve the minutes for Nov 7th with corrections. Gary
seconded and motion passed.
5. Treasurer’s Report –
- LISC has approximately $122K in checking accounts.
- Since Nov 7th, LISC collected $19K in past dues and $16.5K from Fall Cup. There
is currently ~$33K in receivables to collect.
- Paid approximately $45K in expenses including Savoy Recreational Center,
Coaches, DOC, Awards, soccer league, and office.
- Approximately 20 players have applied for scholarship, suggested that Parent
Reps make the decision as to who would be offered scholarships as the decision
directly impacts the teams.
6. Mike Kobylinski presented the
letter written to LISC Parents and Players about the winter program. (see
also philosophy behind winter
training). Also introduced a proposed fee structure
beginning in Fall 2006. These
are attached. Sports Speed is giving a coaches
clinic and developing age specific training curriculum for the winter program.
7. Ron stated that contractors do not have a right of attendance to board meetings
and cannot request to be on the agenda unless a board member requests. As
there was no official policy regarding when someone can be put on the agenda,
the board agreed to the following.
- Any parent in good standing with LISC (dues paid) can attend the board meetings,
but may not address the board unless the President recognizes them, if they
are not on the agenda.
- The agenda must be set 5 days prior to the board meeting (Example – If
the board meeting is to occur on Monday evening, the agenda is completed by
the Secretary with approval from the President on Wednesday.)
- To be included on the agenda a request must be submitted to the Secretary
and President by 7 days prior to the board meeting. ( Example – If
the board is meeting on Monday, the request must be received by 5pm Monday
evening.)
- It the President does not accept the added agenda item, the request
must be put in writing, with the Board making the final decision.
8. Pat motioned to accept Robert Baird’s proposal to switch LISC web
host to Dream Host with a 2 year contract of $382 and a $400 honorarium to
Robert for web site redesign, site migration and training of LISC staff to
use the new web features.
9. Fall Cup Wrap up
- Paige contacted Joe Segobiano to set up a meeting with him by December 15th.
- Trophies have been sent out.
- Tournament report is completed.
- LISC made ~$3000 in T-shirt sales.
- Ron addressed IYSA concerns.
-Did not hold the proposed Fall Cup Round Table discussions.
10 Spring Cup
- Date set as May 5-7. Changed due to conflicts
- Paige and Mike will review different scheduling programs
- Would like to allow teams to apply Jan 1
-Paige disbursed a preliminary flow chart to distribute tournament planning
responsibilities throughout the Board.
11. Derek motioned to table academic recognition of players for future consideration,
Pat seconded and motion carried.
Submitted by Pat Kemme