Little Illini Soccer Club Board Meeting

Nov 7th

Westview Elementary

 

Attendees: Rick Hazelwood, Adam Jenkins, Amy Jenkins, Pat Kemme, Mike Kobylinski, Paige Lewis, Cathy Moe, Lance Olson, Gary Sullan, Derek Vannice, and Ron Walton

 

Guest: Robert Baird

 

1.       New board members - Ron motioned to accept Lance Olson as Director of Facilities for LISC, Pat seconded and motion passed.  Ron welcomed Mike Kobylinski as Director of Coaching

2.       Derek motioned to approve minutes from October 11th meeting with revisions, Paige seconded and motion passed.

3.       Gary presented Treasurer’s Report

a.       Software now works with credit cards used at Fall Cup.  $16,000 to post with $6,000 in bad credit cards.  Don’t think this is an issue and LISC and Fall Cup will be paid.

b.       All refunds for Fall Cup sent

c.        Not all of the Fall Cup bills in including bills from UI for field usage and Carle medical services

d.       Both checking accounts total $86,000

e.        Have 18 scholarship requests not counting high school boy teams

f.        Received updated roster and will be sending letter families to collect past dues

g.        Have not received $5,000 refund from Tent and Awning

h.       Financial account assessment with Debbie Greco is incomplete due to priority in getting bills out. 

i.         LISC should hire an auditor

4.       Derek presented draft of financial policies and procedures – Derek will work in any suggestions and mail to the board on November 21st so a vote can be taken at the December meeting.

5.       Robert Baird presented Dream Host as an upgrade to current web site.  Costs are $200/year/2 year contract with a $400/year honorarium for Robert as he learns to use the site.  All board members can contribute to the web such as minutes and announcements.  Domain name, LISCSoccer.com will be transferred and to the Web user, the transfer will appear seamless.  Robert will try the host service this month and show board.  Voting postponed until next month after others can review the site.

6.       Cathy motioned that Mike K be allowed sign a 6 mos lease not to exceed $400/month for an office including supplemental services such as fax, copier, internet.  Amy seconded and motion passed.

7.       Derek motioned that Mike K be allowed to hire an assistant starting in January for $500/month.  The assistant will work 15-20 hours a week with Mike to handle the LISC administration tasks.  Adam seconded and motion passed. 

8.       Pat presented that agenda items will be presented on the web site so LISC members will be aware of what is being discussed with the provision that non-board members will not be heard unless recognized by the President or listed on the agenda.  Guests will be asked to give the Secretary notice of their attendance so proper accommodations can be made.

9.       Paige presented Fall Cup status

a.       Final report was sent by Amy Hall, Paige will obtain a copy

b.       Will be beginning to hold round table discussions/evaluations of Fall Cup.  This must be finished soon as running into Spring Cup planning

c.        Will be meeting to discuss Refs in December

d.       Remaining trophies will be sent to the teams this week

e.        Sending tournament surveys to get feedback from teams

f.        Review tournament scheduling programs for the Spring Cup

g.        Ron is writing a response to IYSA investigation of the Fall Cup

10.    Five high school boys are formed and over 90% of the players registered.  Coaches are

a.       U15 – Mike Wingo

b.       U15/U16 – Phil Anders  Assistant: Doug Layne

c.        U16 – Mike Kobylinski

d.       U17 Sikora Assistant: Doug Layne

e.        U18  Jon Foreman

11.    Derek presented handouts regarding roles and responsibilities as officers and as a non-profit board.

12.    Academic Recognition process that Ron mentioned in the Oct board meeting was not approved by the board and some issues exist such as how to protect children’s identities on the web site.  No process exists for carrying out the task.  Cathy Moe will form a committee to resolve these issues.

13.      Reviewed bylaws Article II Section 1(6) stating “Either but not both, concurrently, shall be eligible to serve as a director of the Club.”  Amy as a parent rep and Adam as a coaches rep will discuss how this will be resolved.

14.    Mike presented the Winter Program for LISC, including ball skills for U14 and younger and ball skills/conditioning for the U15 and older..  Derek motioned to approve the winter program but not the fee structure, Lance seconded and motion carried.

15.    Pat motioned that Ron is authorized to sign a contract for LISC with LifeLines not to exceed $16,164 and a contract with Savoy Rec. not to exceed $13,840.  Cathy seconded and motion passed.

 

 

The next board meeting will be at 7pm on Monday, December 5th  at Westview Elementary.

Submitted by:  Pat Kemme