Little Illini Soccer Club Board Meeting

September 13^th

WestView Elementary

Attendees: Rick Hazelwood, Adam Jenkins, Amy Jenkins, Pat Kemme, Paige Lewis, Cathy Moe, Karl Newman, Gary Sullan, Derek Vannice, and Ron Walton,

1.       Ron presented a brief list of proposed goals and initiatives that may be achieved with full consensus from the board.  This is attached at the bottom of these minutes.

2.       Adam Jenkins was elected as Coach’s Representative.  Although bylaws state that only one family may vote, it does not disallow 2 board members from the same family.  Amy J still needs formal recognition from the parent rep group.

3.       Derek moved to approve minutes from the last 2 board meetings – Aug 9^th and Aug 30^th with corrections, Amy seconded and motion passed.

4.       Gary presented Treasurer’s report. 

a. Ron stated that Tent and Awning will return ~$5000 from last year as the indoor soccer area never developed. 

b. Discussion was held regarding the $5000 that LifeLines is holding in an account for LISC as winter training for the FY2004/2005 did not cost as much as expected.

c. Trey still has some of LISC’s equipment including pennes, coach’s shirts and cones that should be returned.

d. Ron motioned to pay the attorney ~$1700 for services rendered for updating the LISC bylaws.  Derek was requested to provide payment with letter thanking him for services.

e. Scholarship – Gary will be sending a letter to all of the applicants requesting further financial justification for the Spring season.  Finance committee will be meeting to establish LISC scholarship policy.

f. Finance committee will meet to discuss LISC spending  and refund policies.

g. LISC accounting system now on the web through QuickBooks, password protected

h. Gary is researching debit cards with spending limits  Credit card will be enabled for the tournament

i. Gary encouraged team expense coordinators to handle team’s coach expenses through the team

5.     Derek presented fund raising program update.  Public mailings have gone out and currently the committee is starting to make business calls.  Derek is approaching at least 2 businesses to discuss scholarship funding.  Individual teams cannot approach corporations for team sponsorship, this is a board policy.

6.     Pat moved to approve the Search committee’s nomination of Micheael Kobylinski, as LISC’s new director of coaching.  Derek seconded and motion passed.  Mr Kobylinski will start Oct 16^th.  Pat will begin evaluating cell phones for Mike’s use as DOC.

7.     Ron moved to compensate Karl Newman for services as the interim director of coaching, August 1 through October 1^st. Adam seconded and motion passed.

8.     Fall Cup Status:

a. 185 teams registered - the largest number yet

b. Finalizing schedule

c. No games Friday night

d. Wireless phones pending

e. Refs- pending have contract

f. Have fields – need 2 smaller fields

g. Karl bought nets

h. All coordinators in place except one concession coordinator. Will have coordinators meeting next week

i. Weiskamp doing t-shirts at $1/person

j. Paige seeking authority to close Stadium street at the MultiPlex.

9.     Bathrooms at Dodds should be open during league games.  To have bathrooms open during practice will cost more.  Ron will look into.  Noted contract with the Parks District not signed.

10.  Refunds at discretion of DOC depending on reasons that players are leaving

11.  Finance committee meeting again with LifeLines

12.  No status on registration software

13.  High School Boy Tryouts set for Oct 9^th

14.  Director at Large Positions assigned:

Cathy Moe – Club Betterment

Rick Hazelwood – Volunteer Coordinator

Karl Newman – Facility

Derek Vannice – Capital Development

15.  Meeting ended 9:15.  Next Meeting October 11^th

Submitted by:  Pat Kemme

LISC BOARD OF DIRECTORS

Club Goals and Initiatives

Organizational

• Assign Director at Large roles and responsibilities
• Develop and staff "Standing Committees".

Operational

• Define and develop functional process procedures.
• Define and develop Coaches Manual.
• Implement Club Management program (E-7 Sports)
• Revise and update LISC Policy Manual.

Financial

• Develop revised expenditure authorities, limits and controls
• Define and develop club accounting and reporting methods.and schedule
• Acquire and implement financial auditing services
• Implement credit card payment processes and required merchant accounts
• Drive fund raising and grant acquisition program.

Club Developmental and Growth Initiatives

• Adult soccer
• Multi-seasonal "LISC Youth Academy" for ages 4 through 8
• LISC Residential Summer Camp for competitive players and clubs
• Develop an LISC summer picnic and club "fun" day/weekend
• Establish LISC "Coaching Clinic"
• Assist and support continued development of the "United Soccer Federation of Central Illinois"
• Continue emphasis toward a mandatory "3 season" club program

Facilities

• Continue and strengthen drive toward short and long term, indoor and outdoor facilities plan and acquisition.